What are the mandatory fields for a customs Commercial Invoice?

Every valid commercial invoice requires the shipper/exporter details, consignee/buyer details, invoice number, date, detailed description of goods, 6-digit HS tariff code, quantity, unit price, total value, currency (e.g. USD), and Incoterms (e.g. FOB, CIF, DDP).

Is my invoice data stored or sent to any server?

No. All invoice calculations and rendering happen 100% locally in your browser's private memory. No data is ever transmitted to or stored on any remote cloud server.

Free Commercial Invoice Generator & PDF Export

Item Description

HS Tariff Code

Qty

Unit Price ($)

Amount ($)

$1,850.00

$2,250.00

International Commercial Invoice Requirements and Customs Clearance

A Commercial Invoice serves as the primary legal document utilized by foreign customs authorities (such as US Customs and Border Protection) to classify commodities, determine import duties, and verify trade compliance.

1. Essential Elements of Customs Clearance Compliance

Detailed Commodity Description: Vague terms such as "Sample" or "Parts" trigger mandatory physical inspection holds. Specify material composition, intended usage, and exact model names.
Harmonized Tariff Schedule (HTS / HS Code): Provide standard 6-digit Harmonized System codes to ensure correct tariff assessment.
Incoterms 2020: Clarify whether freight and cargo insurance are included in the declared customs value (e.g. CIF vs FOB).
Country of Origin: Clearly designate where the goods were manufactured or underwent substantial transformation.

2. Proforma Invoice vs Commercial Invoice

A Proforma Invoice is a preliminary quotation provided prior to formal production or shipment, allowing buyers to arrange letters of credit (L/C) or import permits. A Commercial Invoice is the final binding bill issued upon shipment departure.

How to use the invoice generator

This tool builds an English invoice for export/import deals or overseas customers. Enter items, quantities and unit prices, and line totals are calculated; freight and insurance are then added to give the grand total. You can print it or save it as a PDF. Nothing you enter is sent to a server.

Line total = quantity × unit price

Subtotal = sum of all line totals

Grand total = subtotal + freight + insurance

Worked example

One item of 10 × $25.00 = $250.00, with $40.00 freight and $10.00 insurance, gives a subtotal of $250.00 and a grand total of $300.00.

Good to know

The HS code column is for you to fill in. This tool does not decide which code applies — check with a customs broker or the destination country's customs guidance.

The tool only formats an invoice; it does not guarantee that it meets customs or carrier requirements.

Taxes and duties are not calculated.

COMMERCIAL INVOICE

Commercial Export Invoice Generator

International Commercial Invoice Requirements and Customs Clearance

1. Essential Elements of Customs Clearance Compliance

2. Proforma Invoice vs Commercial Invoice

How to use the invoice generator

Worked example

Good to know

COMMERCIAL INVOICE

Commercial Export Invoice Generator

International Commercial Invoice Requirements and Customs Clearance

1. Essential Elements of Customs Clearance Compliance

2. Proforma Invoice vs Commercial Invoice

How to use the invoice generator

Worked example

Good to know

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